Sensitive Personal Data:

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In the course of our client services, we may represent you and/or your organisation in legal matters that require us to collect and use sensitive personal information relating to you, that is information about your racial or ethnic origin, political
opinions, religious beliefs, trade union activities, physical or mental health, sexual life and sexual orientation or details of criminal offences, or genetic or biometric data. In some employment representations, such as disputes involving alleged discrimination, information about medical conditions, race, religion and/or sexual orientation may be relevant to the
representation.

How long do we keep your personal data?

We will retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting or reporting requirements and, where required for JLJ Legal to assert or defend against legal claims, until the end of the relevant retention period.
Upon expiry of the applicable retention period we will securely destroy your personal data in accordance with applicable laws and regulations.
 

Who has access to your information?

We do not sell or rent your personal data or information to any third party or share your information with third parties for their marketing purposes.  
We will disclose your data or information if required by law, for example by a court order or for the prevention of fraud or other crime. We may pass information about your matter to other parties as required to provide legal services to you.  We may pass your information on to third party service providers for the purposes of completing a task or providing services to you on our behalf, for example bookkeeping and accounting. However, we disclose only the personal information necessary to deliver that service and have a contract in place that requires them to keep your information secure and not to use it for other purposes. 
We currently use Actionstep to provide cloud computing services to host our electronic practice management system.  Further details about their privacy policy:  https://www.actionstep.com/uk/.
 

Transfers outside of the European Economic Area

Some of your data will be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Where we do store data outside the EEA (for example, the use of MailChimp for e-mail marketing where their servers are located within the United States). We take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the Data Protection Act 2018 and GDPR.

Your choices and rights

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We understand that you trust us with your personal information and we are committed to ensuring you can manage the privacy and security of your personal information yourself.With respect to the information relating to you that ends up in our possession, and recognising that it is your choice to provide us with your personally identifiable information, we commit to giving you the ability to do all of the following:
• You can access the details you have submitted to JLJ Legal by contacting us by email:
Jane@jljlegal.co.uk or phone 07545 484120. Our security procedures mean that we may request proof of identity before we reveal information, including your e-mail address and possibly your address.
• You can also contact us by the same method to delete your personal information
when the personal data is no longer necessary for the purpose for which it was collected, or when, your personal data have been unlawfully processed.
• You are always able to update us on your details at any point by sending an email to Jane@jljlegal.co.uk so that we can keep your personal data accurate, current and complete.
• You can unsubscribe from receiving marketing emails from us by clicking the “unsubscribe” link at the bottom of any email. Once you do this, you will no longer receive any emails from us.
• You can request a portable (machine-readable copy) of the personal data we hold on you at any time. To do this, please contact us via email Jane@jljlegal.co.uk.
You also have the right to lodge a complaint about our processing with the UK’s Information Commissioner’s Office (hyperlink https://ico.org.uk/).

Keeping your data secure
When you give us personal information we take steps to ensure that it’s treated securely and strive to protect it on our internal systems.  Actionstep secure server systems encrypt your information.

Contacting us via email
We use Transport Layer Security (TLS) to encrypt and protect email traffic in line with government standards. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.
We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.

Visitors to our Website

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